Event / Entertainment Specialist

Purpose of the Role

For this position, you’ll need to travel to visit clients, partners, sponsors, venues and other suppliers. You may need to work outside to plan and deliver the event, e.g. an outdoors concert or festival.

Types of event

You’ll typically work on the following kinds of event:

  • conferences;
  • cultural events;
  • exhibitions and fairs;
  • fundraising and social events;
  • music festivals;
  • parties and weddings;
  • promotions and product launches.
  • You might specialise in a particular type of event or work on a range of different events.

Responsibilities

  • Liaise with clients to find out their exact event requirements;
  • Produce detailed proposals for events (for example, timelines, venues, suppliers, legal obligations, staffing and budgets);
  • Research venues, suppliers and contractors, and then negotiate prices and hire;
  • Manage and coordinate suppliers and all event logistics (for example, venue, catering, travel documents);
  • Liaise with sales and marketing teams to publicise and promote the event;
  • Manage all pre-event planning, e.g. organising guest speakers and delegate packs;
  • Coordinate suppliers, handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget;
  • Organise facilities for car parking, traffic control, security, first aid, hospitality and the media;
  • Make sure that insurance, legal, health and safety obligations are followed;
  • Oversee the dismantling and removal of the event and clear the venue efficiently;
  • Produce post-event evaluation to inform future events;
  • Research opportunities for new clients and events.

Experience/Skills Required

  • Organisational skills and attention to detail;
  • Communication and interpersonal skills;
  • Negotiation skills when looking for the best price from venues, suppliers and contractors;
  • Time-management skills and the ability to work under pressure to ensure the efficient running of an event;
  • Project management experience;
  • Problem-solving skills and diplomacy;
  • Marketing skills to promote the event and attract sponsorship;
  • Ability to manage budgets;
  • A flexible, target-driven, proactive approach;
  • Self-motivation and enthusiasm.

Qualifications

Although you don’t need a specific degree subject to become an event manager, a degree in event management, hotel or catering management, leisure and tourism, marketing or business may be useful. We are much more interested in your skills, personal qualities and experience in the industry.
Relevant experience, either paid or voluntary, and knowledge of the industry is essential to break in to this competitive field. People from related areas such as marketing, hospitality, PR or arts administration will also be useful.

Application Criteria

Attached cover letter and resume below.

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